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Statutes

The statutes are passed at the National Meeting. All members can propose changes in the statutes but the changes can only be passed at the National Meeting and requires 2/3 majority from the present members.

THE STATUTES OF

THE NORWEGIAN AFGHANISTAN COMMITTEE (NAC)

Adopted at the Committee’s National Meeting of June 2006


A.                THE NAME AND PURPOSE OF THE ORGANISATION

§1. The name of the organisation and how it is organised

 §2. The main objective of the organisation

            §3. The organisation’s subordinate objectives

B.                THE STRUCTURE AND TASKS OF THE ORGANISATION

§4. The ordinary National Meeting

            §5. Extraordinary National Meeting

            §6. The National Committee 

            §7. Extraordinary National Committee Meeting

            §8. The Chairperson of the National Committee     

            §9. The Deputy Chairperson

            §10. The work of the National Committee

            §11. The Election Committee

            §12. The Supervisory Committee

            §13. Dissolution of the Norwegian Afghanistan Committee

 

C.        STRUCTURE AND TASKS OF THE LOCAL COMMITTEE

 § 14. Local committees

            § 15. Annual meeting in the local committees

            § 16. Extraordinary annual meeting

            § 17. The board

            § 18. The chairman of the local committee

D.        REGULATINS RELATING TO ACCOUNTS, MEMBERSHIP AND CHANGES IN THE STATUTES

§ 19.The accounting year

§ 20. Membership

§ 21. Changes in the statutes

E.        DECISION-MAKING AUTHORITY

§ 22. Overall responsibility

§ 23. Operations of the office in Norway

§ 24. Operations of the external office

A.                THE NAME AND PURPOSE OF THE ORGANISATION

§1.       The name of the organisation and how it is organised

a)                 The name of the organisation is Afghanistankomiteen i Norge (AiN). In English translation it is known as the Norwegian Afghanistan Committee (NAC)

b)                 The Norwegian Afghanistan Committee is a politically independent organisation run by its members with individual members and local committees in Norway.

 

§2.       The Main Objective of the Organisation

The Norwegian Afghanistan Committee shall support the right of the Afghan people to independence and democracy, and contribute to the rehabilitation and development of the country.

The work shall be based on the development of knowledge and be based on mutual understanding and friendship between the Afghan and Norwegian peoples.   

 

§3.       The Organisation’s Subordinate Objectives

 

a)         Subordinate Objective I – project work

Project and emergency assistance shall have highest priority for the activities of NAC in Afghanistan and shall be part of the basis for information and fund-raising work. The priorities for the project work shall be laid down in the Strategy Document, the Work Programme and annual Action Plans.

 

The project work shall:

·        Be based on the priorities of the Afghan people and help them to restore their own country

·        Promote and serve as the basis for repatriation, development and self-sufficiency

·        Contribute to responsible environmental and resources management

·        Seek to reach women and to get women to participate actively

·        Contribute to the development of competence amongst the employees, cooperating partners and recipients

 

b)                 Subordinate Objective II – information and fund-raising work

Information and fund-raising work shall have highest priority for the activities of NAC in Norway. NAC’s project work in Afghanistan shall be part of the basis for this work.

 

            The aims of the information and fund-raising work is to:

·        Mobilise opinion in Norway, independent of party or religious affiliation, for NAC’s main objective.

·        Promote understanding of the complexity of Afghan culture and religion

·        Strengthen links to the Afghan community in Norway

·        Foster discussion on themes where there are large differences between traditions and attitudes in the two countries – e.g. human rights, systems of governance, the position of women and the place of religion in society.

·        Foster a constructive and critical debate on development assistance issues

·        Ensure the formation of local committees and bring together organisations and individuals as members

·        Activate and develop the network in Norway, and strengthen fund-raising activities for NAC’s project work

·        Ensure that the Norwegian authorities take an active role in the repatriation process, and in the rehabilitation of Afghanistan.

·        Serve as a repository of knowledge about Afghanistan within Norway and work actively for mutual exchanges of culture and understanding.

 

B.                             THE STRUCTURE AND TASKS OF THE ORGANISATION

§4        The Ordinary National Meeting

a)      The ordinary National Meeting is held every year by 1st July of that year unless extraordinary circumstances dictate otherwise. Such extraordinary circumstances should be presented and justified to the members within 14 days of a resolution to postpone the meeting.

b)     The National Meeting is NAC’s highest decision-making authority. Resolutions by the National Meeting are binding for all parts of the organisation within NAC.

c)      The National Meeting consists of the members of the national committee and representatives of each local committee. In addition the local committees are entitled to one representative for every 10 members, up to a maximum of 3 representatives. These are chosen by the local committees’ members’ meetings, called with at least 14 days notice. The National Meeting must be called with at least 4 weeks notice.

d)     Notification of the National Meeting, time, date and place shall be made at least 8 weeks in advance, and the call for the meeting with agenda shall be sent out at least 4 weeks in advance. The Annual Report and Accounts for the previous year, the budget for the present year, the work programme for the following year, proposals for changes to the statutes, proposals from the election sub-committee, and any other proposals or documents shall be sent out at least 14 days before the National Meeting. The Agenda shall contain the following points: selection of Chairperson and minute-taker, approval of the notification, the order of business, the agenda, the minutes from the previous National Meeting, the report from the National Committee, the accounts for the previous year, the budget for the present year, a financing plan, the establishment of the membership fee, as well as its distribution, and election of officers. In addition there may be any proposals for changes to the Statutes and or strategy, and any other proposed matters.

e)      Each member has the right to speak and to make proposals at the National Meeting. Any proposals must be sent in at the latest 5 weeks before the meeting. Proposals for changes to the Statutes must be sent in at least 6 weeks before the meeting.

f)      The National Meeting elects a National Committee consisting of a Chairperson, a Deputy Chairperson, 9 members and 3 deputy members with terms of office until the next Annual General Meeting. The deputy members shall be ranked from 1 to 3 with a view to determining voting rights in the case of absence. Furthermore the National Meeting selects an auditor, a supervisory committee of three persons and an election committee of three persons. The chairpersons for the supervisory and election committees are appointed by the National Meeting. Even geographical distribution should be sought after.

g)     To qualify for a vote at the National Meeting, a person’s annual subscription must have been paid by the date of the meeting. Voting is only permitted in person. Members who are prevented from attending are permitted to submit written comments on matters under discussion.

h)     Members who have no local committee in their region can obtain the status of a delegate under the same rules as apply for local committees. 

 

§5.       Extraordinary National Meeting

a)    An extraordinary national meeting shall be convened when the National Meeting, the national committee, one third of the local committees, a unanimous supervisory committee or 20% of the membership require it. 

b)    Such a meeting shall be convened with 14 days notice, and can only deal with matters referred to in the call for the meeting.

 

§6.       The National Committee 

a)    The national committee is NAC’s highest organisational organ with powers of decision for matters related to daily operations.

b)   A quorum for national committee amounts to six persons.

c)    The chairperson has a double vote in the case of a tie in votes. If the chairperson is absent then the deputy chairperson has a double vote.

d)   The national committee shall meet at least once every quarter. Documentation shall be distributed at leas two weeks before the national committee meeting.

e)    The national committee shall approve a provisional budget with the next year’s applications, as well as handle the revised budget based on approvals from donors, and submit this to the National Meeting for approval. The national committee shall decide the level of the secretariat’s manning.

f)    The national committee is the employer of the NAC’s staff.

g)   The national committee shall appoint the sub-committees and advisory boards as they think fit

h)   The national committee is responsible for the exchange of information and that the coordination of the local committees’ activities takes place in a satisfactory manner.

i)     The members of the national committee have a duty of confidentiality in all personnel matters. All members of the national committee shall sign a declaration of confidentiality as a confirmation of this. The declaration of confidentiality also applies after the national committee member has relinquished his/her office.

 

§7.       Extraordinary National Committee Meeting

An extraordinary national committee can be called in when the chairperson, the deputy chairperson , one third of the national committee’s permanent members, the secretary-general or his/her substitute require it. 

 

§8        The Chairperson of the National Committee

a)    The Chairperson of the national committee is the highest elected officer, politically and organisationally

b)   The Chairperson is subject to specific directives approved by the national committee. The chairperson is responsible to the national committee, and is obliged to keep the committee advised of NAC’s operations.

c)    Any remuneration for the position of Chairperson shall be determined by the national committee. The national committee can release the Chairperson from his/her office if he/she is in conflict with the National Meeting’s directives or the interests of the Norwegian Afghanistan Committee.

d)   Should the Chairperson withdraw from office in the middle of his/her term of office, then the national committee can appoint an acting Chairperson until the next National Meeting.

 

§9.       The Deputy Chairperson

The Deputy Chairperson will assume the duties of the Chairperson in his/her absence, unless an acting Chairperson has been appointed (see §8d)

 

§10.     The work of the National Committee

a)    Should a matter being dealt with by the national committee fall within an area where a sub-committee has been appointed, then the sub-committee’s opinion must be sought and the sub-committee has the right to speak at any meeting where the matter is dealt with.

b)   The national committee meet for the first time immediately after the close of the National Meeting.  

c)    The national committee is responsible for ensuring that NAC’s activities are in concurrence with the organisation’s goals and directives. The national committee has delegated powers as an employer as regards matters concerning employment, the fixing of wages and salaries and general personnel matters. Decisions by the national committee can be appealed by recourse to the National Meeting.

d)   The national committee reports to the National Meeting, and makes an   annual report for this.

e)    NAC’s strategy document and work programme are prepared by the national committee.

f)    The national committee is responsible for ensuring that the secretariat and the Kabul office’s daily operations are in accordance with approved instructions and with relevant resolutions.

§11.     The Election Committee

a)  The election committee is selected by the National Meeting, and consists of three members, of whom one is selected as chairperson by the National Meeting. The national committee proposes candidates for the positions of chairperson and members of the Election Committee.

b)  The Election Committee proposes the following appointments for the National Meeting:

·         Chairperson

·         Deputy Chairperson

·         9 permanent members and 3 deputy members of the national committee

·         chairperson and 2 members of the election committee

·         auditor

c)    Proposals shall be with the election committee at least 5 weeks before the National Meeting, and the Election committee shall forward its recommendations to the National Meeting at least 3 weeks before the National Meeting. 

 

§12.     The Supervisory Committee

a)    The Supervisory Committee is selected by the National Meeting and consists of 3 members, one of which is appointed Chairperson.

b)   The Supervisory Committee shall be kpt informed of the work in the national committee, and ensure that the activities being undertaken are in accordance with the statutes.

c)    In particular the Supervisory Committee shall ensure that funds raised are used in accordance with intentions, and that the national committee’s allocations are in accordance with the statutes and the

d)   National Meeting’s resolutions.  

 

§13.     Dissolution of the Norwegian Afghanistan Committee

a)    After being dealt with in the national committee, any proposal for the dissolution of the NAC shall be referred to the National Meeting where the proposal must be approved by ¾ of the members present.

b)   The proposal for dissolution shall be sent to all members at least 4 weeks before the National Meeting is held.

c)    In the case of the NAC being dissolved, any funds blonging to the organisation will be allocated to causes which are in accordance with the objectives of NAC. 

C.        STRUCTURE AND TASKS  OF THE LOCAL COMMITTEE

§ 14. Local committees

a)         The local committees shall work in accordance with guidelines and statutes of NAC.

Each local committee is a separate economic entity for which the National Committee has no economic nor judicial responsibility.

b)         Establishment: At any one time the National Committee sets out the conditions that apply for constituting and approval of local committees.

c)         Closure: The closure of a local committee may take place at the annual meeting of the local committee or in the National Committee. Both instances require a 2/3 majority. Proposal for closure at the annual meeting of the local committee shall be submitted to the members of the local committee and the National Committee at the latest 4 weeks before the annual meeting.

§ 15. Annual meeting in the local committees

a)         Ordinary annual meeting is to take place by 1st May, and at least five weeks before the NAC National Meeting.

b)         The annual meeting comprises all the members of the local committee. The members are notified with at least three weeks notice. The agenda is sent out together with the annual report and accounts for the previous year. The agenda must contain the following items: Election of chairman and minute taker of the meeting, approval of the notification /business agenda, agenda, report of the annual meeting, annual report, accounts, work programme and budget as well as possible election and appointment of representatives to the National Committee. In addition there will be other proposed business.

c)         Every member of the local committee has the right of proposal at the annual meeting.

d)         The annual meeting of the local committee may elect an election committee board which makes proposals for the following positions: chairman of the local committee, board members/deputy board members, possible representatives to the National Meeting and auditor.

e)         A chairman is elected at a separate election with terms of office until the next annual meeting. The annual meeting also elects one member to review the accounts of the local committee.

f)         In order to have the right to vote at the annual meeting, the annual membership subscription must be paid. Voting can only take place by personal appearance. Members who are prevented from coming to the meeting may submit written comments to the various issues.

 

§ 16. Extraordinary annual meeting

            Extraordinary annual meeting is to be called when 2/3 of the board or 20% of the members in the local committee require it.

            Such a meeting may be called with a notification of three weeks, and may only deal with the issues mentioned in the notification.

 

§ 17. The board

a)         The local committee is managed by a board.

b)         The board constitutes itself with the exception of the chairman, who is elected at the annual meeting. The board is legitimate when at least half of its members are present. The chairman has a double vote in case of vote equality.

c)         The board shall manage the local committee in accordance with the resolutions made at the annual meeting. The board establishes the committees and working groups it deems necessary at any one time.

d)         The board undertakes all planning of local activities, and decides on which national projects the local committee is to participate in.

            The local committees have a special responsibility for collecting for NAC’s work.

            The local committees also have a special responsibility for managing information activities in their local environments.

 

§ 18. The chairman of the local committee

            The chairman of the local committee is responsible for financial management and contact with NAC secretariat. Resolutions that are approved must be in accordance with NAC’s guidelines and statutes.

D.        REGULATINS RELATING TO ACCOUNTS, MEMBERSHIP AND CHANGES IN THE STATUTES

§ 19.The accounting year

The accounting year runs from 1st January to 31st December.

 

§ 20. Membership

a)         The local committees are members of NAC and commit themselves to paying a fixed share of their membership incomes to NAC. The National Meeting fixes the membership subscriptions and the distribution of the membership subscriptions between the local committee and NAC.

b)         Admission of local committees:

            Local committees that are approved by the National Committee are members of NAC. The refusal of an application by the National Committee may be appealed to the National Meeting.

 

c)         Exclusion: The National Committee may exclude or suspend members from their positions and/or memberships for a shorter or longer period, if these have:

            - behaved in contravention with the statutes

            - shown a behaviour or attitude that may be deemed to damage NAC’s reputation .

            Similarly the National Committee may exclude local committees.

            The decision of the National Committee may be appealed to the National Meeting within 4 weeks from the date on which the exclusion has been announced. Until the case has been dealt with by the National Meeting a temporary exclusion shall be imposed.

 

The National Committee may also exclude or suspend members from their positions and/or membership with a 2/3 majority for a shorter or longer period. Similarly the National Meeting may exclude local committees.

If a member has not paid his/her membership subscription over a period of two years the member will be struck off the list as member.

 

§ 21. Changes in the statutes

Any one member may propose changes in the statutes.

Changes in the statutes may only be undertaken by the National Meeting with a majority of 2/3 of the members present.

 

E.  DECISION-MAKING AUTHORITY

§ 22. Overall responsibility

a)         The National Meeting has overall political, financial and organisational responsibility.

b)         The National Meeting approves resolutions and overall strategy for NAC’s work.

 

§ 23. Operations of the office in Norway

a)         The secretary general is employed at the Oslo office and assumes the National Committee’s responsibility for the day-to-day operations of the organisation both in Norway and at the external office.

            The secretary general has power of attorney for the organisation, has the overall financial responsibility, and has the power to be signatory for the organisation. The secretary general has overall financial responsibility and is empowered to make use of the organisation’s funds. The secretary general is delegated employer’s responsibility for those employed at the secretariat and for those on assignment for NAC. The secretary general is also responsible for ensuring that the project activity is managed in accordance with prevailing resolutions, and has the authority to implement measures on his/her own initiative for this to be realised.

b)         The secretary general reports to the National Committee.

 

§ 24. Operations of the external office

a)         The country director is responsible for the management of the NAC’s project work in Pakistan and Afghanistan. The country director is delegated employer’s responsibility for the employees at the external activity. The country director has overall responsibility for the project implementation, budgeting and accounts for the NAC’s project activity and project administration.

b)         The country director reports to the secretary general.

 

AUTHORISED TRANSLATION BY JORUNN AND MICHAEL FERGUS 

16 AUGUST 2009

Norwegian Afghanistan Committee
Addresse:  Nawai Watt, Street # 03 •  Postal addresse:
work # 148 Shahr-i-Naw, KabulAfghanistan

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